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Admin Assistant / Office Manager

Ecopia

  • Posted on: March 26, 2020

Ecopia.AI is an industry-leading artificial intelligence company specializing in extracting insight from geospatial big data. Millions of geospatial images are captured every day by satellites, airplanes, and other vehicles. Ecopia converts this flood of imagery into high definition (HD) maps, leveraging AI to empower a wide range of decision makers.

We are seeking an extremely organized, multi-tasking, execution-focused candidate to support a dynamic executive team in a fast paced entrepreneurial environment. Ecopia is located in the beautiful MaRS Discovery District building at 101 College Street in Toronto. Come join us in our mission to digitize the world.

KEY RESPONSIBILITIES

  • Schedule and coordinate meetings
  • Manage contract filing, other documents, and general record-keeping
  • Prepare agendas, briefings, and meeting notes
  • Develop and implement innovative office policies to provide workflow efficiency
  • Manage catering, meetings and special events as needed
  • Coordinate travel plans, conference logistics, and relevant expense reports
  • Oversee organizational functions of the offices, including re-stocking office and kitchen supplies and interfacing with third-party vendors

 

DESIRED SKILLS & EXPERIENCE

  • 5+ years supporting executives, preferably within tech or other fast-paced environments
  • Post-secondary education in administration, operations or related discipline desired
  • Experience managing multiple projects under tight timelines
  • A self-starter that can work under minimal supervision and “manage up”
  • Advanced knowledge of excel and google calendar
  • Excellent verbal and written communication skills
  • Conducts business in a professional, detail-oriented manner at all times
  • Assertive, confident and thrives under pressure
  • Excellent organizational, trouble-shooting, and interpersonal skills

COMMITMENT TO DIVERSITY AND INCLUSION

Ecopia is committed to fostering a diverse and inclusive working environment. We welcome applications from qualified candidates of all backgrounds regardless of age, physical ability, gender, race, religion, and sexual orientation. We will provide any requested accommodation to candidates with disabilities throughout the recruitment process.

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